Council

Council meets next on Wednesday April 16, 2025 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. The Optimist Club of Tavistock will present a delegation to Council. 
2. Council will receive correspondence from two provincial ministries:
• Ministry of Municipal Affairs and Housing regarding Strong Mayor Powers
• Ministry for Seniors and Accessibility - 2025 Senior of the Year
3. Staff reports will be presented as follows:
   • CBO-2025-03 Building Department Year End Review 
   • CAO-2025-09 April Monthly CAO-Treasury Report 

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday April 2, 2025 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. A public meeting will be held to discuss an amendment to the Building By-law, with proposed building fee changes. 
2. Sitting as the Committee of Adjustment, Council will consider Minor Variance Application A01-25 (Bruce) for 615471 13th Line. 
3. Council will receive correspondence from:
   • OPP Detachment Board 2 (Introductory Letter)
   • Oxford County - 2024 Annual Wastewater Reports
   • Upper Thames River Conservation Authority 2025 Approved Budget
4. Council will consider a Noise Exemption Request for 985704 Perth-Oxford Road (Ulmer). 
5. Staff reports will be presented as follows:
   • CIM-2025-04 - 2026 Municipal Election Voting Method
   • OT-2025-01 Russel Drain Branch Petition  

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday March 19, 2025 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. WSP will present and provide an update to Council on the Secondary Plan process. 
2. Council will receive correspondence from:
   • Rural Oxford Economic Development Corporation: Year in Review
   • Oxford County: Development Charges By-law Amendment, Load Limit By-law Amendment, Curbside Waste Collection and Recycling (including Non-Eligible Sources) contract amendments and new contract. 
3. Council will consider Innerkip Minor Ball's request for Municipal Significance for their Victoria Day Tournament. 
4. Staff reports will be presented as follows:
   • CIM-2025-03 Bridge 5 Replacement Tender Award 
   • CAO-2025-08 March Monthly CAO-Treasury Report 

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday February 5, 2025 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. Sitting as the Committee of Adjustment, Council will hear Minor Variance Application Minor Variance Application A-5-2024. 
2. A public meeting will be held to consider Zone Change Application - ZN2-24-05. 
3. Council will receive the 2024 Council Remuneration and Expense Report. 
4. Staff reports will be presented as follows:
   • CBO-2025-01 Building Permit Fees and Building Bylaw Review
   • CRSM-2025-02 Tavistock and District Recreation Centre August Ice
   • CAO-2025-04 Updated 2025 Budget Timelines

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday December 18, 2024 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. Council will receive the October 2, 2024 meeting minutes of the Recreation Advisory Committee. 
2. A report on the 2025 Work Plan and Economic Development Activity Report from Rural Oxford Economic Development Corporation will be received by Council; as well as a thank you letter from the Stratford General Hospital Foundation. 
3. Staff reports will be presented as follows:
   • CIO-2024-12 Document Signing Policy
   • CBO-2024-03  Summer Patios on Municipal Property
   • CAO-2024-11 CAO Monthly Report 
4. The following By-laws will be presented for consideration:
   • Interim Tax Levy
   • Borrowing By-law
   • Committee of Adjustment Appointment
   • By-law to Amend Officers of the Fire Department

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday December 4, 2024 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. Council will receive a request from the Municipality of Leamington to support their motion to seek a resolution to the significant OPP cost increases being forced on may Ontario municipalities.
2. Council will also receive correspondence with a request from Children's Aid Society of Oxford County for a letter of support, as they face significant funding challenges from the province. 
3. Staff Report FC-2024-02 - Quarterly Report, from Scott Alexander, Emergency Services Manager and Fire Chief will be presented to Council. 
4. A staff report will also be presented  recommending amendments to the Township's Procedural By-law. This amendment seeks to change the time of the second council meeting each month from 7:00pm to 9:00am. 

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday October 20, 2024 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website. 

To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start. 

Recordings will be posted within the next day following meetings.

1. A public meeting will be held to discuss the Draft Plan of Subdivision and zone change for 2825085 Ontario Inc. regarding the property on the north side of Woodstock Street South between Wilton and Bauer Streets.
2. Oxford County Community Planning will present a report outlining proposed amendments to the Township's Zoning By-law as a result of the 2022 Oxford County Official Plan Amendment. 
3. Staff reports will be presented for:
   1. Emergency Management Program Update
   2. Innerkip Stormwater Master Plan Project Update
   3. Renaming of Zorra/East Zorra-Tavistock Line
   4. Monthly CAO/Treasury Report 
4. By-law #2024-45 will be presented for consideration regarding the Emergency Management Program update. 

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Council meets next on Wednesday October 16, 2024 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. 

Agenda Summary:

1. Council will receive correspondence regarding Oxford County's Automated Speed Enforcement update, and the Rural Oxford Economic Development Corporation's June to September activity report. 
2. Council will review the 2025 ROMA conference details. 
3. The results of the Recreation Advisory Committee's project to determine the communities' priorities will be presented to Council. 
4. Staff report CAO-2024-09 Monthly report will be reviewed by Council. 
5. By-law #2024-40 to appoint the new Integrity Commissioner and Closed Meeting Investigator will be presented for consideration. 

For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.

Catch up with what happened at last weeks East Zorra-Tavistock Council Meeting with a quick read of the meeting highlights below. 

During the Meeting

• Council supported a resolution to request that the Ontario government recognize the physician shortage across Ontario. 
• Council approved a new tile drain and the appointment of an engineer for the Russell Award Drain. 
• Staff Report CAO-2024-07 included information regarding the Community Sport and Recreation Infrastructure Fund Grant Application. Staff will apply, once a project has received approval. 
• Staff Report CAO-2024-07 included information regarding the Municipal Housing Infrastructure Program Enabling Core Services Grant. Staff will be applying for the grant to help offset bridge replacement costs. 
• Council reviewed Staff Report CAO-2024-08 regarding the EZTransit pilot project. The project was set to end at the end of September. Council made the difficult decision to end the pilot project as scheduled and discontinue the service due to the associated costs and funding required to continue the service. All unused tickets and passes can be fully refunded at the Township Administration Building at 89 Loveys Street, Hickson.
• Council provided direction to staff to begin the process for the sale of 90 Loveys Street, by public tender. 

Planning Matters

Council reviewed and did not approve the minor variance application below:

• Minor Variance Application A-2-2024 for 263 Woodstock Street South. 

Next Council Meeting

The next regularly scheduled East Zorra-Tavistock Council Meeting is set for Wednesday October 2, 2024 at 9:00am.  

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