Council
Council
2026 Operating and 5 Year Capital Forecast (2026-2030) Budget Meetings
A Special Meeting of Council will be held on Tuesday March 10, 2026, beginning at 9:00am at the Township Administration Building. The Special Meeting will be a working session of Council on the proposed 2026 Operating Budget and 5 Year Capital Forecast (2026-2030).
The meeting is open to the public to attend and will be livestreamed and recorded on the Township's website. Please note that comments will not be accepted at this meeting.
View the proposed 2026 Operating Budget and 5 Year Capital Forecast (2026-2030)
A 2026 Budget Public Meeting will be held during the Regular Meeting of Council on Wednesday March 18, 2026 at 7:00pm at the Township Administration Building.
Anyone wishing to make a delegation or submit written comments for inclusion on the agenda should contact the Clerk prior to March 10, 2026 at 4:30pm for inclusion on March 18 meeting. Written and/or verbal comments will be considered by Council at the Public Meeting. Please note that pre-registration is not required to attend the Public Meeting in person and/or make verbal comments at the meeting.
Strong Mayor Powers - Message from Mayor Schaefer
Message from Mayor Schaefer
On May 1, 2025 Strong Mayor Powers were extended to me along with 168 other Ontario municipalities. Accepting these powers was not optional, and the province is doing this to advance their priority interests, namely around housing and infrastructure.
Understandably, this change can be concerning to residents, and municipal councillors. The Mayor is able to delegate some of these powers, and to that end, today I have signed 3 Mayoral Decisions delegating certain powers as follows:
- Appointment of a Chief Administrative Officer delegated to Council
- Organizational Structure and Duties of Staff delegated to the CAO
- Establishing or Dissolving Committees delegated to Council
These are the first steps in navigating these new powers , and their associated responsibilities. There are many other changes established under this legislation. I hope the need to use the new powers does not present itself, but if, and only if, the situation arises where they are needed, I will strictly act in the best interests of the residents of this municipality.
To view the Mayoral Decisions and learn more, visit the Mayoral Decisions page.
Council Meeting Agenda Summary - May 21, 2025
Council meets next on Wednesday May 21, 2025 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- Public Meetings will be held for the following Planning applications:
- Zone Change Application ZN2-25-03 (Hartholm Farms Ltd.)
- Minor Variance Application A03-25 (Gerencser)
- A Delegations will be presented to Council from Tourism Oxford - 2025 Update
- Council will receive Correspondence for Information from Municipal Affairs and Housing and the City of Cambridge.
- Council will receive Correspondence for Action for:
- Association of Municipalities of Ontario delegation request form
- Innerkip and Hickson Lions Club Municipal Significance Requests
- Community Flagpole request Oxford County Pride
- Staff reports will be presented as follows:
- Community Planning Report 2025-145-SB19-04-02 (Millgate Homes)
- Monthly CAO/Treasury report
- By-laws:
- 2025-17 ZN2-24-05 (986044 Perth Oxford Road)
- 2025-18 Amending Building By-law
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - May 7, 2025
Council meets next on Wednesday May 7, 2025 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- A certificate of recognition will be presented to Jennifer Killing, King Charles III Coronation Medal recipient.
- Public Meetings will be held for the following Planning applications:
- Minor Variance Application A-4-2025 (Stardobie Farms Ltd).
- Zone Change Application ZN-25-02 (588922 Ontario Inc.)
- Delegations will be presented to Council from:
- Association of Ontario Road Supervisors - 2025 AORS Municipal Public Works Trade Show
- Ronda Stewart - Rural Oxford Economic Development Corporation Year in Review Update
- Council will receive Correspondence for Information from:
- Oxford Residents Urging Oxford Councils to Reconsider Partners for Climate Change Protection Participation
- Recreation Advisory Committee December 11, 2024 Meeting Minutes
- Council will receive Correspondence for Action for:
- Court of Revision for the Nicklas Municipal Drain
- Notice of ERTH Corporation Annual General Meeting
- Staff reports will be presented as follows:
- Human Resources 2025-01 Wage Grid Policy and Organizational Chart
- Public Work 2025-01 By-law Update
- By-law 2025-15 Boulevard By-law will be considered by Council.
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - April 16, 2025
Council meets next on Wednesday April 16, 2025 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- The Optimist Club of Tavistock will present a delegation to Council.
- Council will receive correspondence from two provincial ministries:
- Ministry of Municipal Affairs and Housing regarding Strong Mayor Powers
- Ministry for Seniors and Accessibility - 2025 Senior of the Year
- Staff reports will be presented as follows:
- CBO-2025-03 Building Department Year End Review
- CAO-2025-09 April Monthly CAO-Treasury Report
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - April 2, 2025
Council meets next on Wednesday April 2, 2025 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- A public meeting will be held to discuss an amendment to the Building By-law, with proposed building fee changes.
- Sitting as the Committee of Adjustment, Council will consider Minor Variance Application A01-25 (Bruce) for 615471 13th Line.
- Council will receive correspondence from:
- OPP Detachment Board 2 (Introductory Letter)
- Oxford County - 2024 Annual Wastewater Reports
- Upper Thames River Conservation Authority 2025 Approved Budget
- Council will consider a Noise Exemption Request for 985704 Perth-Oxford Road (Ulmer).
- Staff reports will be presented as follows:
- CIM-2025-04 - 2026 Municipal Election Voting Method
- OT-2025-01 Russel Drain Branch Petition
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - March 19, 2025
Council meets next on Wednesday March 19, 2025 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- WSP will present and provide an update to Council on the Secondary Plan process.
- Council will receive correspondence from:
- Rural Oxford Economic Development Corporation: Year in Review
- Oxford County: Development Charges By-law Amendment, Load Limit By-law Amendment, Curbside Waste Collection and Recycling (including Non-Eligible Sources) contract amendments and new contract.
- Council will consider Innerkip Minor Ball's request for Municipal Significance for their Victoria Day Tournament.
- Staff reports will be presented as follows:
- CIM-2025-03 Bridge 5 Replacement Tender Award
- CAO-2025-08 March Monthly CAO-Treasury Report
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - February 5, 2025
Council meets next on Wednesday February 5, 2025 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- Sitting as the Committee of Adjustment, Council will hear Minor Variance Application Minor Variance Application A-5-2024.
- A public meeting will be held to consider Zone Change Application - ZN2-24-05.
- Council will receive the 2024 Council Remuneration and Expense Report.
- Staff reports will be presented as follows:
- CBO-2025-01 Building Permit Fees and Building Bylaw Review
- CRSM-2025-02 Tavistock and District Recreation Centre August Ice
- CAO-2025-04 Updated 2025 Budget Timelines
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - December 18, 2024
Council meets next on Wednesday December 18, 2024 at 7:00pm. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- Council will receive the October 2, 2024 meeting minutes of the Recreation Advisory Committee.
- A report on the 2025 Work Plan and Economic Development Activity Report from Rural Oxford Economic Development Corporation will be received by Council; as well as a thank you letter from the Stratford General Hospital Foundation.
- Staff reports will be presented as follows:
- CIO-2024-12 Document Signing Policy
- CBO-2024-03 Summer Patios on Municipal Property
- CAO-2024-11 CAO Monthly Report
- The following By-laws will be presented for consideration:
- Interim Tax Levy
- Borrowing By-law
- Committee of Adjustment Appointment
- By-law to Amend Officers of the Fire Department
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.
Council Meeting Agenda Summary - December 4, 2024
Council meets next on Wednesday December 4, 2024 at 9:00am. The meeting will be held at the Township Administration Building at 89 Loveys Street, Hickson, Ontario. The meeting livestream is also available on the Township's website.
To navigate to the livestream, visit our Agendas and Minutes page, select the meeting date you'd like to view, and select the Video hyperlink. The video hyperlink will become available once a meeting is being livestreamed. The livestream link will be available approximately 5 minutes before a meeting is scheduled to start.
Recordings will be posted within the next day following meetings.
- Council will receive a request from the Municipality of Leamington to support their motion to seek a resolution to the significant OPP cost increases being forced on may Ontario municipalities.
- Council will also receive correspondence with a request from Children's Aid Society of Oxford County for a letter of support, as they face significant funding challenges from the province.
- Staff Report FC-2024-02 - Quarterly Report, from Scott Alexander, Emergency Services Manager and Fire Chief will be presented to Council.
- A staff report will also be presented recommending amendments to the Township's Procedural By-law. This amendment seeks to change the time of the second council meeting each month from 7:00pm to 9:00am.
For more details of any of these items, see the full meeting agenda or contact the Municipal Clerk.